This week - For all the emails which need to be responded to within a week.Today - A folder for everything which requires a reply on the same day.Inbox - The most important folder you can have! Messages should be kept here for a short amount of time before being replied to or organized into a new folder.In all likelihood, once you've moved an email into a folder, you’ll never remember it again.įast Company sums up the only five email folders you need. "Out of sight, out of mind" is a famous saying that can easily lead you down the wrong path when it comes to organizing your emails: the more layered and complicated your folder system is, the more spaces you are creating in which to bury emails you should simply delete. The answer might be different depending the role emails fill in your work life, but the next step is simple: make a bold move and delete (or perhaps archive) everything from before your time range. until you reach a time range of emails you’re comfortable with storing, knowing they serve a purpose in your life.
If your answer is "never," continue to lower it to "four years," "two years," etc. "When was the last time I needed an email that was five years old?" What value do they actually bring you? How do they help you achieve your goals? The five-year question encourages you to think more deeply about your relationship with emails. The key to successfully cleaning up your inbox is to complete this in one go and not wait until you feel like picking up the task again, because let's face it - it's now or never. Holding on to these thoughts, commit to cleaning in one fell swoop. Then, imagine the peace of mind and the relief of stress that will naturally come after you've achieved this afterward. The focus of tidying up is not to define what you want to get rid of, but what you would like to keep.įirst, picture your ideal inbox: what kind of emails will you be keeping, i.e. Picture your ideal inbox, then go through the cleaning in one go Why not just use the inbox, you ask? Well, this way, any emails you receive during your clean up won't interrupt your cleaning process. Drag and drop everything to a folder where you can then sort out the mess. So the first step is simple: start fresh.
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It’s normal to feel overwhelmed by an inbox full of unread and waiting-to-be-answered emails when you’re trying to give it a spring clean. Move all your emails into one organizing folder
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Try Mailbutler for Free Learn More What's the best way to clean up your email in your Outlook, Gmail or Apple Mail inbox? 1. So grab your mops and sponges (read: your delete button) here are a list of steps to clean your inbox and declutter your digital space. Just like how you should respect your physical belongings and space, cleaning and tidying up your digital space is the key to peace of mind. Studies have found that digital clutter can hinder your productivity in the exact same way a messy office does. While many of us associate cleaning with emptying cupboards and dusting off the skirting boards, it's also important to give attention to your digital spaces, in particular your email inbox. The importance of cleaning up your Outlook, Gmail or Apple Mail inbox A handful of helpful tips for organizing your inbox.A healthier mindset and relationship with your emails.A freshly organized Apple Mail, Gmail or Outlook inbox.And on top of that, we've included six effective organizing habits you can instantly adapt to curb all your email woes.Īfter completing this guide, you will have:
Our team has put together the most complete and actionable guide on cleaning up your Outlook, Gmail or Apple Mail email inbox.
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It's a real thing and more common than you might expect, with some pretty stark symptoms, such as guilt due to the fact you left emails unanswered for too long, annoyance because you don’t know what to do after you receive an email, and frustration because you have no idea how to properly prioritize incoming emails.īut don't worry - if you've got email anxiety and are feeling stressed about the state of your inbox, Mailbutler is here to help.
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